"Early Arrivals" are students who are granted special permission to move into their on-campus housing assignments before their designated check-in dates. For a variety of reasons, Furman University restricts the number of students allowed to check-in early. The designated check-in days are published in the academic calendar.

Please contact the Housing and Residence Life office at (864) 294-2092 if you have any questions regarding the Early Arrivals process.

Who is granted permission to return to campus early?

Only groups or individuals whose functions are institutionally requested and operationally necessary enough to require arriving early, and whose leaders make prior arrangements areallowed to do move-in prior to the published move-in dates. Examples of such students are

  1. Students who participate in campus organizations that coordinate or assist with Orientation,
  2. Students who are working for a University office or department and are required to go through early training as a requirement for their jobs, or
  3. Athletic teams that require early arrival for team practices or games

These students are typically required to return early to campus for University sponsored practices, planning meetings, rehearsals, or games. All groups must request and be granted permission to be early arrivals according to the Early Arrivals Group Guidelines. Early arrival group coordinators should contact Ron Thompson, Director of Housing and Residence Life, if they have questions or concerns about their group receiving permission as an early arrival.

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Early Arrivals Group Information

In order for a group to receive permission to move in early, the group coordinator must submit the Early Arrivals Group Request and Contract by April 17, 2013. A Housing and Residence Life official will review the request and determine whether or not the group will be permitted to move in early. Group coordinators will also be asked to determine a primary and secondary move-in date. If the primary request cannot be met, Housing and Residence Life will attempt to meet the secondary request. Given the amount of requests as well as the campus housing summer maintenance and renovations schedule, group coordinators should understand it is not possible to arrive any earlier than the date for which they are approved.

If a group is approved to arrive early, the group coordinator is required to provide Housing and Residence Life with an accurate electronic roster of all students who are part of the early arrivals group by April 24, 2013:

    Roster Instructions: Click on the official roster, save the Excel spreadsheet to your desktop, complete it, and save and send a copy via email as an attachment to Ron Thompson in the Housing and Residence Life office. Please include the full first name and last name of all students, make sure to denote whether or not the student is a new or returning student, include the student's Furman ID number (not SSN). DO NOT send the spreadsheet as a hard copy. All forms must be filled in completely for each student to ensure that Housing and Residence Life can locate the student in our database and designate them as an early arrival.

All preliminary group rosters must be received no later than April 24, 2013. Additionally, an add/drop date exists in the event that group coordinators wish to make changes to their official rosters. The final day to submit any changes to group rosters is Wednesday, July 10, 2013.

Please note: Arriving back to campus housing early is a privilege and is not guaranteed. The University does not officially open for the academic year until the dates published within the academic calendar. Students returning early should be aware that campus dining facilities may not yet be open and campus programs will not yet have started. The university is therefore not prepared for or responsible for providing dining or other necessary support, or entertainment options for students who are permitted to arrive early.

Early Arrivals Policies

Early Arrivals Group Coordinators should realize that the official request form serves as a contract between the respective University department and the Housing and Residence Life Office. This allows Housing and Residence Life the ability to hold groups accountable for their actions during the Early Arrivals period. By submitting the request form, a group coordinator agrees to uphold Early Arrivals policies and procedures and acknowledges that they may be responsible for paying any fines that are levied against his/her group. Fines may be made for the following reasons:

  1. A student lost his/her key ($35.00 per key)
  2. A student failed to check-out of summer or temporary housing on time ($25.00 per student)
  3. Any policy violations that occur during the Early Arrivals period (varies according to violation and the student may be referred for student conduct action)
  4. Furniture/Room damages (varies according to damage)
  5. Allowing a roommate who is not approved as an early arrival to move in early (Please note: Students who allow unapproved students to move in early will be fined $50.00 per day. The students who move in early without authorization will also be fined $50.00 per day!

Once students have been approved as members of an Early Arrivals Group, what process do they follow for moving into campus early?

Once students are approved as members of an Early Arrivals group, Housing and Residence Life will notify them regarding the specific date, time, and location they may check in and receive their keys. A copy of this information will also be provided to the group coordinator. This information will be provided to groups on or around July 15, 2013.   It is the responsibility of the group coordinator to let Housing and Residence Life know if there are any changes to the arrival date or time for any member of an Early Arrivals group. Group coordinators are expected to take responsibility for ensuring that their group members have been informed of the official arrival date and should confer with Housing and Residence Life regarding any changes to a student's official arrival date.

What happens if students cannot check in during their designated check-in time?

Students who are unable to check in during the date and time designated for their group must contact their group coordinator. Their group coordinator will work with the Housing and Residence Life Office to determine whether or not their needs can be accommodated.

Will students who are members of Early Arrivals groups be allowed to move directly into their fall assignments?

Housing and Residence Life makes every effort to accommodate the desire of students in Early Arrivals Groups to move directly into their fall assignments. However, group coordinators and students should realize this is not a guarantee. Due to annual summer maintenance and renovation schedules, as well as summer camps and summer conferences, there may be cases where it is simply not possible to place students directly into their fall assignment on their specific early arrival date. In this event, students will be placed in a temporary housing assignment until their rooms become available.

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Individual Early Arrivals Information

Individual students are only granted permission to arrive early due to extremely extenuating circumstances and are required to pay a $35.00 per night fee (no exceptions) if they are granted approval to arrive early. In order to be granted permission to check in early, a student must submit the facts of their request to ron.thompson@furman.edu no later than 14 business days prior to the requested arrival date and provide a detailed reason why they should be permitted to move into their room early.

Please note that no individual student will be given permission to arrive on campus prior to the dates published in the academic calendar unless they are a resident already living in campus summer housing or a student who is part of a Furman group required to be on campus prior to that date. Individuals will only be granted permission to move in early if a university administrator requests their early arrival for a reason(s) that/which is/are clearly operationally necessary.

A Housing and Residence Life official will review individual requests and determine whether students will be granted permission to move in early. The decision of the Housing and Residence Life official will be final. Again, please note that there is a $35.00 nightly fee for anyone who is approved to arrive early as an individual. If the student is approved as an early arrival, payment must be received by Housing and Residence Life before a resident will be permitted to receive his or her keys.

Students who are part of an approved Early Arrivals group who are requesting to arrive earlier than that group's previously approved arrival date should first contact their group coordinator before submitting an Individual Early Arrivals request.

Please note: Arriving back to campus housing early is a privilege and is not guaranteed. Also, the University does not officially open for the academic year until the dates published in the academic calendar. Individual Early Arrivals should be aware that campus dining facilities may not yet be open and campus programs will not yet have started. The University is not prepared for or responsible for providing dining or other support services, or entertainment options for students who arrive early.

Do Individual Early Arrivals have to pay a deposit?

Individual Early Arrivals do not have to pay a deposit. However, they are required to pay a nightly fee, as they would for a hotel. The fee is $35.00 per night. This money will not be returned to the student after the Early Arrivals period is over. Students are required to send payment (cash or check made out to Furman University) to the Student Business Office before they will be allowed to move into their rooms and receive their keys. Additional fines will be levied for the following reasons:

  1. A student lost his/her key ($35.00 per key)
  2. A student failed to check-in during the designated time ($25.00 per student)
  3. A student failed to check-out of summer or temporary housing on time ($25.00 per student)
  4. Any policy violations that occur during the Early Arrivals period (varies according to violation and the student may be referred for student conduct action)
  5. Furniture/Room damages (varies according to damage)
  6. Allowing a roommate who is not approved as an early arrival to move in early (Please note: Students who allow unapproved students to move in early, as well as those who move-in early, will forfeit their keys, be moved-out of their space until the campus housing opens for them, and face student conduct action.)

Once students have been approved as Individual Early Arrivals, what process do they follow for moving into campus housing early?

Once students are approved as Individual Early Arrivals, Housing and Residence Life will notify them regarding the specific date, time, and location they may check in and receive their keys.

Students who are unable to check in during their designated check-in date and time should contact the Housing and Residence Life office.

Housing and Residence Life makes every effort to accommodate the desire of Individual Early Arrivals to move directly into their fall assignments. However, given the logistics involved transitioning from summer camps and conferences, this may not be possible. Due to annual summer maintenance and renovation schedules, as well as summer camps and summer conferences, there may be cases where students will be placed in a temporary housing assignment until their rooms become available.

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