In order to ensure that externally funded grants and contracts are related to the mission of the University, to maximize the use of resources in preparing applications for external funding, to provide for an appropriate balance between grant/contract activity and instruction, to ensure proper handling of indirect costs, and to maintain accurate records, it is necessary that all grant applications to foundations, corporations, and government agencies be channeled through the Office of the Grants Administrator.
Such grant applications include those from members of the administration and faculty to outside agencies for funds to support research, the purchase of equipment and other projects to be administered by the University.
Grants and contracts are awarded for specified periods of time. The University must not become dependent upon such funds, including indirect cost allowances, for salaries and/or stipends; otherwise termination of grants and contracts could adversely affect the entire educational program. The Grants Administrator will ensure that financial support for the University's educational program is not jeopardized by acquisition of grants and contracts.
For all grant applications involving the use and/or acquisition of computer-related equipment, software or services, a description of the proposed equipment, software and services must be submitted to the Chief Information Officer (CIO) for review and approval before the application is submitted. Sufficient time must be given for the CIO to determine the impact of the proposed equipment, software or services, and to determine the necessity and cost for any additional equipment, software or services not foreseen by the requester.
If the project will make extraordinary use of library resources or services, such as online searching, interlibrary loan, or purchase of books or other materials, include these costs as a separate item in the proposal. The Director of Libraries can help estimate relevant costs.