Minutes: Policies and Procedures Committee
Thursday, September 25, 2008

Present: DeJong (chair), Gabbert (recorder), Horney, DeLancy, Chesebro, Pierce

Minutes from 9/10 were provided and approved.

Updates from D. Pierce: 
- File 155.2 and 155.3 Library Policies
- The policies have been moved to the faculty area in the online Faculty Handbook. In addition, the indexing has been corrected. Exhibit G will be moved to the Appendix.

File 680.1 Athletic Travel
The policy classification was changed from Faculty to nothing.

008.1 Succession of Authority
Kazee and Berg are working on revisions. The policies that had incorrect adoption date changes were corrected in the handbook.
Pierce demonstrated the Policy Tracker Tool that he has put on the P&P FirstClass conference. This tool can be used to list policies and their status in the review process.

File 106.0 Intellectual Property
DeJong has been in contact with J. Beckford and he is working with Kazee on the revisions including changing the originator.

File 185.5 Class Load
The policy will be voted on in the next faculty meeting.

File 168.1 Sabbatical Leaves
The policy will be presented to the faculty for a first reading at the next faculty meeting.

File 152. 2 Evaluation of Faculty
The policy has been pulled from the table. It is scheduled for regular review for this year and requires additional changes. The policy has been returned back to Status.

File 190.1 Curriculum Committee Operating Procedures
Based on concerns expressed by various faculty members, the policy has been withdrawn and revisions are being considered by Curriculum Committee. In addition, the related Policy 190.5 Academic Policies Committee Operating Procedures will be reviewed by APC to ensure that the two policies are consistent and that they match how courses are being presented to faculty (Guideline 3 in 190.5 is inconsistent with the revised 190.1). Concerns about writing a policy using an ad hoc committee will be passed on to
Curriculum Committee with a suggestion that they review the need for including the ad hoc May Experience Committee in the policy.

File 197.4 Cultural Life Operating Procedures
Several modifications were suggested for the wording of the policy. These suggestions will be sent to the CLP Committee with additional suggestions asking for clarification for the 2 Guidelines. In addition, it was suggested that the guidelines be broken into smaller guidelines.

File 198.2 Status Committee Operating Procedures
DeJong will ask Status for a rationale statement for the substantive changes and for clarification on how renewal of contracts and nonrenewal of contracts are handled. Some of the Guidelines still mention renewal of contract even though this has been stricken from the Policy statement. In general the P&P Committee had two questions:
 What is the role of Status in the nonrenewal and renewal of contracts?
 Is the policy consistent with Due Process procedures?

There was some general discussion about the policies that must be reviewed in light of the “library faculty” language in order to ensure that policies use consistent language when describing different groups of faculty. It was decided that Status should address this issue and DeJong will contact Status with this suggestion.

The next meeting of the Policies and Procedures Committee will be Wednesday, October 8th 8:00-9:30am.

Respectfully submitted,
Paula Gabbert, Recorder
Policies and Procedures Committee

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