Minutes: Policies and Procedures Committee
Wednesday, October 31, 2007

Present: Dejong (chair), Chesebro, DeLancey, Gabbert (recorder), Horney, Lewis, Berg.

Policy 197.3 Policies and Procedures Committee operating procedures were distributed to the committee for information purposes.

The originators of the policies scheduled for review this term will be notified via email soon and follow up will be sent in December.

The minutes of September 26th were approved via email by all committee members on 10/10/2007.

File 106.0 (Furman University Intellectual Property) 
The meeting with Dean Kazee will be held November 1st.  Gabbert will report on the outcome of that meeting and the policy will probably come before the faculty at the February faculty meeting.

File 187.4 (Postal Services) 
DeJong will contact chair of status to ask that revised policies show the original policy with modifications within a Word document.

Several typing errors were fixed.  The following changes were proposed:

  • change the Classification from Faculty to Personnel;
  • change the Originator to VP of Business Affairs;
  • change the wording to address usage of all postal services by all personnel; and
  • change the policy number.

DeJong will contact the Chair of Status to get Status committee approval first.  Then, DeJong will pass a new draft of the policy (with the generalized wording changes) to Mary Lou Merkt as the new originator to get her approval.

File 191.5 (Faculty Directory) 
The following changes were proposed:

  • change the Classification from Faculty to Personnel;
  • change the Originator to VP of Marketing and Public Relations;
  • change wording to reflect online distribution of directory and access protection for the online directory; and
  • change the policy number.

DeJong will contact Chair of Status to get Status committee approval first.  Then, DeJong will contact Greg Carroll as the potential new originator and ask him to modify the document as necessary.

File 190.1 (Curriculum Committee Operating Procedures) 
DeJong will contact the chair of Curriculum Committee to determine if this policy can wait until details about the May Experience can be added to the policy.  Another question was raised about whether there are different deadlines for special topics courses.  If so, these need to be added to the policy.

File 158.5 (Eligibility of Administrators for Tenure) 
This policy is up for review this year with changes.  The policy will be brought to the faculty for approval at the November faculty meeting.  DeJong will check that Dean Kazee has approved the policy.

File 155.5 (Equivalent Rank of Professional Librarians) 
This policy is up for review this year with no changes.  DeJong will distribute to members of the P&P committee copies of revisions to the policy that were discussed in Spring last year by the P&P committee.  These revisions were withdrawn by the Status committee last year.  DeJong will contact Tom Allen to see why Status withdrew the revisions.  P&P will revisit the policy at the next meeting.

New Policy (Evaluation of Library Faculty)
This is a new policy being proposed by the Director of Libraries.  The following modifications were suggested:

  • The policy needs to identify who is evaluating library faculty each year;
  • The policy needs to include reference to the evaluation form and the form should be located in the Appendix.  Reference to the regular faculty form should be removed.

The policy will be sent with revisions to Status for consideration.

Our next meeting is scheduled for November 28th at 3:00pm.

Respectfully submitted,
Paula Gabbert
Recorder
Policies and Procedures Committee

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