Minutes: Policies and Procedures Committee
Wednesday, October 22, 2008

Present: DeJong (chair), Gabbert (recorder), Horney, DeLancy, Chesebro, Pierce, Lewis
Minutes from 10/8 were provided and approved.

Updates from D. Pierce:
- Policies that require no changes do not have an appropriate identifier in the new FirstClass database but he will add one.
- Review date for 008.1 was reviewed and it was correct.

Updates from L. DeJong:
- Sent recommendations to J. Beckford about the committee for Intellectual Property policy 106.0.
- 376.5 Risk Management and Off Campus Programs – Guideline 2 questions have been raised by Bernie Stanton. He is meeting with Beckford and the policy will be sent back to originator to resolve those issues.

Constitution
DeJong distributed changes for the Constitution relating to the new Provost/Dean positions. These
changes will be discussed at the next meeting. DeJong will post the modified Constitution on the
FirstClass conference.

File 112.5 The Faculty
The policy was reviewed and no changes were made. The review date will be changed.

File 185.1 Keys for Faculty
The policy was reviewed and no changes were made. The review date will be changed.

File 186.1 Faculty Request for Maintenance Service
Pierce will check with Beckford to make sure no changes are needed. The policy was reviewed and no changes
were made. The review date will be changed pending approval of Beckford.

File 192.5 Food Services for Faculty Members
A few punctuation errors were fixed but no other changes were made. The review date will be changed.

File 120.1 Faculty Absences
Revisions were sent by Status. Several additional grammatical changes were suggested. The final draft will be
brought to the faculty for vote. DeJong will put all changes into the original document. The rationale was provided
by Status.

File 121.1 Conference Hours for Faculty Members
DeJong will follow-up with Marty Cook to clarify whether office hours need to be posted on the office door for
SACS accreditation. A slight modification was suggested for Guideline 2. The policy will be sent to faculty for vote
pending review by Cook and Status.

File 121.2 Committee Service
The policy will be returned to Status with the following suggestions:
Make policy statement more general.
Background statement includes content that should be in Guidelines.
Possibly add a Guideline to describe assessment of faculty performance on committees.

File 122.1 Professional Ethics and Responsibilities
Changes were editorial and will not be brought to the faculty. The review date will be changed.

File 147.9 Purchase of Academic Regalia
Revisions were sent by Status. It was suggested to modify Guideline 4 to refer to File 187.5 as the proposed
Guideline 4 was inconsistent with File 187.5. The policy was sent back to Status asking for clarification on the true
expectations of faculty in commencements.

File 187.5 Academic Processions
Revisions were sent by Status. Guideline 3 was modified to reflect that faculty pay only ½ of the rental fee for
regalia. The policy was also sent back to Status asking for clarification on the true expectations of faculty in
commencements in Guideline 2.

File 187.1 Faculty Offices
Send to faculty for vote at the next faculty meeting.

File 187.2 Office Supplies for Faculty
Changes were editorial and will not be sent to faculty. Review date will be changed.

The next meeting of the Policies and Procedures Committee will be set via email.

Respectfully submitted,
Paula Gabbert, Recorder
Policies and Procedures Committee

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