Policies and Procedures Committee
Annual Report, 2008-2009


Introduction

During the 2008-2009 academic year the Policies and Procedures Committee conducted regular 1 ½- 2 hour meetings to address policy issues contained in the Faculty Handbook. Our last meeting is scheduled for April 22, 2009. By that time, the committee will have met 16 times, approximately averaging a meeting every 2 weeks during both academic semesters. Agendas and minutes of all meetings have been submitted to the Faculty Chair.

Yearly Review

Each year the Policies and Procedures Committee is asked to review one-fifth of the total number of files in the Policies and Procedures Manual for currency. The goal is to review all policies approximately every five years. The procedure is to (1) refer the policies to their originators for revision, (2) review returned revised policies, and (3) submit policies with substantive changes to the faculty for their approval.

This year thirty-eight faculty policies were up for annual review. These included fifteen that were carried over from last year. In addition to these, our committee reviewed for currency six additional policies that were considered to need immediate attention. These included 008.1 Succession to Authority, 071.8 Information Technology Advisory Council, 106.0 Furman University Intellectual Property Policy, 107.4 Students with Disabilities, 190.5 APC Operating Procedures, 228.1 Tuition Benefits for Faculty and Staff, and 367.5 Risk Management and Off Campus Programs.

Policies 106.0 and 228.1 required substantive revisions that involved the efforts of multiple members of the Furman faculty, staff and administration. Policy 106.0 was originally written in August 2007 in response to the SACS accreditation process which requires that institutions have a policy on intellectual property. The Policies and Procedures Committee spearheaded an effort to initiate revisions reflecting a larger and more careful review of the policy by the University attorney and an ad hoc faculty committee appointed by the Dean of the Faculty in January 2009. Our committee would like to thank Paula Gabbert, Chair, Mark Kilstofte, Chris Blackwell, Greg Lewis, Paul Wagenkneckt, and Erin Hahn for serving on that special committee.

Policy 228.1 also underwent substantive revision following recommendations from the Vice President of Business Affairs, Mary Lou Merkt, and feedback from faculty at the Feb 2, 2009 faculty meeting. A special meeting was held to review this policy and included members of Academic Administration, Human Resources, Faculty Status, Benefits Committee, and Policies and Procedures. Our committee would like to thank John Beckford, Tom Hay, Monica Byrnes, Paul Rasmussen, and Bruce Brown for working collaboratively with members of the Policies and Procedures Committee in drafting the revisions of this policy.

As of today’s date, fourteen of the 38 policies were reviewed by originators for currency and required no faculty action. They have been updated in the handbook and include policies 071.1, 111.3, 111.31, 112.5, 122.1, 128.5, 144.2, 157.91, 185.1, 186.1, 187.2, 192.5, 192.2, and 315.1.

To date this year, thirteen policies were reviewed, revised with substantive changes, (including those referencing the roles of the Dean of the Faculty and Provost) and were brought to the faculty for a vote. They have been updated in the handbook and include policies 008.1, 111.1, 111.11, 120.1, 121.1, 147.9, 148.1, 185.5, 187.1, 187.5, 196.5, 197.4, and 291.1.

At the last faculty meeting this year, ten additional policies will be brought to the faculty for a vote. They include 078.1, 100.0, 106.0, 107.4, 111.9, 157.92, 188.1, 190.1, 190.5, and 192.6. Four more policies will be brought to the faculty but will be voted on at the first meeting of the 09-10 academic year. They include policies 149.9, 152.2, 168.1, and 228.1.

Finally, the chair wishes to express sincere thanks to all committee members for their many hours of time and conscientious efforts in their service to this committee this academic year.

Don Pierce, Interim Director of Planning and Institutional Research
Bob Chesebro, Music
Charles DeLancey, Communication
Paula Gabbert (Recording Secretary), Computer Science
Monica Byrnes, Human Resources
Jean Horney, Economics
Tom Lewis, Mathematics
Lorraine Dejong, Education (Chair)

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