Library Committee
Annual Report 2012-2013

The Library Committee met four times this year.

The first meeting was on Friday, October 12, 2012.

Library Director, Janis Bandelin, gave a report to the committee which included
1.  Last year’s annual report of the Library Committee
2.  Library expenditures for the current academic year
3.  Aspects of the Library budget for the current academic year
4.  Notification of the beginning of a new Collection Assessment Process
5.  Updated Interlibrary Loan policy 174.1
6.  Results of the Library satisfaction survey which was conducted last spring
7.  Announcement of the new library newsletter
8.  Updated information on Discovery Services and on Special Collections

Caroline Mills, Assistant Director for Collection Services outlined the major accomplishments of her division for 2011-2012.
1.  Identified a Collection Services Division, with two new sub-division heads
2.  Checked out 45,000+ books
3.  Had a total “Door Count” of 422,919 people or about 10,000 per week
4.   Furman was one of the top ten lenders for PASCAL, loaning 2,718 items to other SC libraries
5.  Borrowed 3,599 for Furman students, faculty, and staff 
6.  Moved from an approval plan where books were sent physically to campus to an approval plan with firm orders for specified categories 
7.  Offered 260,396 eBooks through our Library catalog. 90,925 of those eBooks were added in 2011-2012 including Early English Books Online
8.  Vacated the Townes Science Center Remote Storage room

She also set out her Major Departmental Goals for the coming year:
1.  Create a strong pool of student workers who are cross-trained and able to assist with projects throughout departments and the Division
2.  Cross train among Divisional departments to offer backup and support as needed
3.  Establish a practice of ongoing collection assessment, create and codify our weeding policy, prioritize areas in need of attention
4.  Assume responsibility for Music and Science Library student worker staffing
5.  Continue to expand and enhance student study spaces in the Duke Library.

Jenny Colvin, Assistant Director for Outreach Services reported that the recent reorganization of the library staff has already had a significant positive impact on library services. The Outreach Services Division saw an increase of 23% in the number of classes librarians’ taught in the 2011-12 academic year relating to information fluency, research skills, and sessions on specific resources. During Summer Orientation the library developed a QR Code Scavenger Hunt to get students into the library as soon as possible in the Furman careers. The library produced a large number of subject and course guides, all developed in a new platform.

Jenny also reported that Outreach goals for this academic year will focus on developing relationships between academic departments and library liaisons while extending outreach to groups on and related to campus, including but not limited to first-year students, transfer students, international students, Study Away, Woodlands, OLLI, and the CDC. The library is also offering quite a few programs for faculty education, such as Faculty Fridays and the Scholarly Conversations series.

Various questions were raised and answers provided during these presentations. Dongming Zhang raised a question near the end of the meeting, asking if the library was taking firm and identifiable steps to help with our recent influx of foreign students.

The second meeting was held on Friday, November 9, 2012.

Andrea Wright, Science and Outreach Librarian, reported to the committee on new developments in the Open Access front.

“Open Access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder. OA is achieved through two primary channels: archiving (Green OA) or publishing (Gold OA). OA archiving is the intentional act by content producers to make copies of their works available in a freely-accessible digital archive or repository. Repositories may be affiliated with funding agencies (e.g., PubMed Central) or institutions, or may be subject-specific (e.g., arXiv).

“OA publishing shifts the costs of content creation and distribution away from subscribers. What this means is that OA published information is freely available to anyone worldwide with an internet connection - no subscription necessary. Entire journals may be published OA or traditional publishers may offer OA sponsorship of articles within traditional journals. OA offers many benefits:

·  Compliance with funding agencies (such as NIH)
·  Increased impact for research
·  Expanded audience for publication
·  Provide a public good making research accessible to anyone, anywhere
·  Retain rights
·  Access to research beyond library and personal subscriptions for you, your colleagues, and your students

 “While these benefits are a boon to us as creators and consumers of scholarly information, they are also natural expansions of our liberal arts approach to education. “In his latest book, Peter Suber reminds us that “research that is worth funding or facilitating is worth sharing with everyone who can make use of it” (p.14). The Open Access movement is a chance for Furman to publically enhance our commitment to the liberal arts and engaged lifelong learning.”

Library Director Janis Bandelin reported on the creation of a Student Advisory Group for the purpose of having on-going (i.e., twice a year) input from students. This group will also be a way to advocate to the students on the part of the library. Janis also shared with the committee revisions that are currently being made to University Policies 174.2 and 176.1. These were agreed to by the Library Committee members present. Minor suggestions on these policy changes were presented to Janis at the conclusion of the meeting.

The third meeting was on Friday, January 19, 2013.

Janis Bandelin introduced Christy Allen, Assistant Director for Discovery Services and Rick Jones, Digicenter Specialist, who are working on the Peter Wexler Digitization Project. An update of the Peter Wexler project was provided, which included answers to the following questions. Who is Peter Wexler? What exactly is this project? What will it take to complete this project? What are its financial costs? What is the time frame for the project? What progress has been made thus far? What are the challenges? Why are we doing this? What will the benefits be? The Library Committee then toured the Ditigizing set up as well as some of Wexler's artwork. Janis Bandelin also provided updates on resources, services and facilities.

The fourth meeting was on Friday, March 15, 2013.
Librarian Caroline Mills gave a presentation and update on the library weeding policy, now known also as Deselection.

Deselection Guidelines

One component of collection development is deselection, the continual evaluation of resources in order to remove items that are no longer useful. Collections evolve over time to reflect changes in the university’s mission and goals, the preferences of our users, and the academic community at large; deselection ensures that a collection remains useful and accessible.

The Furman University Library engages in a continuous process of collection deselection to ensure the usefulness of our collection. Collection Services, in consultation with Outreach Services and the Library Director, will:

Identify an area of the collection to be weeded
·  A priority subject area will be identified as a candidate for weeding based on space constraints, condition and/or currency, changes in the curriculum or upon faculty request
·  A subject-equivalent LC range will be identified

Create a preliminary collection of candidates for deselection using the following criteria as a starting point:
·  Items that have not circulated or been used internally during a designated period [dependent on subject area]
·  Second copies
·  Older editions
·  Items in poor condition

Candidates for deselection will be assessed.
·  Candidates will be pulled from the collection, and placed in the deselection staging area of Content Management for review, preferably during fall or spring term.
·  The Assistant Director for Collection services will publicize the project. · Librarians, including the Special Collections and Archives librarian, will be invited to assess the candidates.
·  Assistant Director for Collection Services will notify faculty members in department areas associated with the candidates about the project. Associated departments will be given one month to evaluate the candidates either in person or via a created list.
·  After one month items selected for retention by the associated departments and librarians will be moved back into the general collection and the Assistant Director for Collection Services will notify all departmental liaisons about the project via email. All faculty will be given one month to evaluate the candidates either in person or via a created list.
·  After one month items selected for retention will be moved back into the general collection and remaining candidates will be removed from the collection and given to Better World Books, Greenville Literacy, or recycled as appropriate.

The Chair would like to thank the members of the Library Committee members for their participation during the past year: David Fleming (Political Science); Tamara Matthews (Music); Marion McHugh, (Business and Accounting); Jeff Petty (Chemistry); Dake Wang (Physics); Dongming Zhang (Asian Studies); Margaret Dubose (student); Meredith Toole (student); Janis Bandelin (Director of Libraries); Marianne Pierce (ex-officio, Senior Associate Dean of the Faculty).

Respectfully submitted,
David Spear (History)
Chair, Library Committee

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