TO:                 Department Chairs
FROM:           Faculty Status Committee (FSC)
SUBJECT:      Evaluation of Tenured and Probationary Faculty
DATE:             May 2, 2013

In making recommendations for merit salary increases, FSC relies very heavily upon the evaluations made by department chairs. The recommendations below outline the process for evaluating faculty. Adherence to the process described below will guide both the department and FSC and will help to ensure a complete and fair evaluation. In particular, observation of these guidelines helps FSC to evaluate faculty in the context of the broader university community.

Chairs must submit the completed Faculty Evaluation forms (electronic and signed hard copies) to the Dean of the Faculty by Friday, September 20, 2013.

Recommendations for Evaluation of Faculty

1.  Before evaluating the performance of faculty in your department and before making recommendations in cases of faculty eligible for promotion and tenure, please review the policies by which chairs and FSC are to be guided.
100.0   Faculty Security
101.1   Faculty Salaries
122.2   Surveys of Student Opinion of Instruction
152.2   Evaluation of Faculty
157.3   Promotion
157.4   Probationary Appointment
157.8   Faculty Rank
158.4   Tenure
167.8   Expectations of Scholarly and Creative Activity
198.2   Faculty Status Committee Operating Procedures

 2.  Evaluations of faculty performance are based on teaching effectiveness, professional activity, and institutional service. Teaching effectiveness is considered to be most important (Policies and Procedures System, File 152.2). Other factors which may be considered are devotion to duty, professional ethics, university citizenship, and, as appropriate, community service. The detail associated with each criterion in the evaluation form reflects the variety and complexity of the data, not the relative weight given to that criterion.

Although teaching performance is considered to be tantamount, it is typically the most difficult aspect of the faculty member’s performance to assess; therefore, department chairs are encouraged to base their judgments on the most objective measures possible. It is particularly helpful to members of FSC when evaluations are based on actual visits to the faculty member’s classes by the chair and/or by other faculty qualified to evaluate the professor’s performance. In the case of probationary faculty, FSC greatly appreciates comments from multiple class visits made by both the department chair and other tenured members of the faculty. Further, FSC would like to discourage chairs from obtaining information from anonymous online rating sites.

3.  Please remember that FSC members read your evaluation of a faculty member in conjunction with the latter’s own report. Chairs should elaborate on and interpret (not merely reiterate) the list of activities in Part I. Your narrative in Part II should reflect your merit category recommendation.

4.  If a faculty member does not complete and submit Part I of the evaluation form, FSC will recommend no merit raise for that evaluation period.

5. The form entitled "Furman University 2013 Faculty Evaluation” is the primary document to be used in the next evaluation process. Please ensure that each full-time tenured and tenure-track faculty member in your department who has taught at Furman for one academic year or more uses this form.

      a.  All probationary faculty are evaluated annually and will provide the requested information for the period August 1, 2012 – July 31, 2013. (Faculty in their first year of teaching at Furman during the 2013-2014 academic year will not use this form but will be evaluated by the department chair in a letter to the Dean, as described in Policy 152.2.)

      b.  All tenured faculty are evaluated biennially and will be evaluated in the Fall of 2013 for the period August 1, 2011 through July 31, 2013.

      c.  Faculty who were awarded tenure effective August 1, 2013 must submit a one-year evaluation for the 2012-2013 academic year.

6.  Please remind departmental faculty to adhere to the stated word limits stated on the Faculty Evaluation form.

7.  Give faculty in your department a deadline for submitting Part I to you.

8.  Department chairs are expected to share their portion of the evaluation with the faculty member.

9.  The scale to be used by chairs and FSC for merit salary recommendations has five categories:

     Category A:  Merit supplement not recommended for unsatisfactory work.

     Category B:  Merit supplement recommended for work representing Furman’s high standards.

     Category C:  Merit supplement recommended for work representing Furman’s high standards for
                            teaching, professional activity, and service, and significantly exceeding Furman’s
                            high standards in one of the three areas.

     Category D:  Merit supplement recommended for work representing Furman’s high standards for
                            teaching, professional activity, and service, and significantly exceeding Furman’s
                            high standards for teaching and either professional activity or service.

     Category E:   Merit supplement recommended for work that significantly exceeds Furman’s high
                             standards for teaching, professional activity, and service.

      If you have assigned a faculty member a merit category of “C” or “D,” please indicate in
      which of the three areas s/he exceeds Furman’s high standards.

10.  Your merit salary category recommendations are recorded on a separate form. You are not required to share this information with the faculty member. This form (sent under separate cover) must be returned to the Dean’s office by Friday, September 20, 2013.

11.  FSC does not make recommendations concerning salary corrections for perceived past inequities. You should communicate directly with the Dean about such matters.

12.  File 108.1 states that every faculty member has the right of access to the completed evaluation form (Parts I and II), which is retained in the Dean's office.

13.  Important information regarding the tenure and promotion process is contained in the memorandum to “Candidates for Tenure and/or Promotion,” which is posted on the Moodle Faculty Notices page as well as on the FSC website (http://

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