Guidelines for Documentation of Psychiatric Disorders
Furman University is committed to ensuring equal access for
persons with disabilities in accordance with the Americans with
Disabilities Act (ADA). Students who wish to obtain accommodations for
a disability must submit documentation of the disability to the
Disability Services office. It is the responsibility of the student
with a disability to obtain and pay for this documentation.
The purpose of the documentation is twofold. First, it must
establish that the student is a person with a disability. The
documentation must also provide a rationale for authorizing reasonable
accommodations. The purpose of accommodations is to allow equal access
for the student with a disability.
Accommodations should be appropriate to a student’s current level of
functioning. In general, the evaluation should be conducted within
one year of the date of request for services. Exceptions may be made
in the case of a disability of a permanent and unchanging nature. If
the disability is less stable, more frequent updates may be required.
Documentation for a psychiatric disability should consist of a
written statement, evaluation report, or a detailed letter from a
licensed mental health practitioner or physician who diagnosed the
disorder and/or is responsible for treatment of the disorder. The
written statement must comply with the guidelines described below.
Please note that an Individualized Education Plan (IEP) does not
generally provide enough information to meet these documentation
guidelines. It will be accepted as supplemental information.
Criteria for Documentation of Psychiatric Disorders
All documentation should be sent to:
- reflect the student’s current level of functioning and should generally be less than one year old.
- be provided by a licensed mental health professional or
physician who is qualified to diagnose the type of condition for
which accommodation is being requested. The practitioner
should not be related to the person being evaluated.
- be typed on letterhead, dated, and signed by the evaluator.
Documentation on prescription pads will not be accepted.
- include a clearly stated diagnosis of the disabling
condition, the date of diagnosis, and the date of most recent
contact with the individual.
- include a description of observed symptoms that meet the DSM-IV diagnostic criteria for the disorder.
- present the history of the individual relevant to the disorder, including any history of previous accommodations.
- include a clear description of the limitations in academic
or social functioning resulting from the disabling condition, as
well as a description of the impact of medications or other
- include recommendations concerning accommodations needed in an academic setting.
Disability ServicesCounseling is available through the Furman University Counseling Center. For more information, call 864-294-3031.
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Greenville, SC 29613