University policy stipulates that faculty will provide students the opportunity to evaluate the course and instruction of each class (see Policy 122.2 Student Evaluation of Instructors).  There are three primary mechanisms for handling this evaluation:  the standard Faculty Status Committee forms, department-developed forms, and instructor-developed forms.  The evaluation forms may include scanned forms with questions appropriate for statistical analysis or free response forms for open ended questions or both types of forms.  Department chairs should discuss with faculty in their department which evaluation mechanism will be used for classes within the department and then notify the Office of the Associate Academic Dean with this information at the start of each term.  The Faculty Status Committee requests that all probationary faculty use the standard Faculty Status Committee form. It may be useful to remind department colleagues of the procedures that Furman uses to administer student evaulation forms:
  • Faculty are to reserve twenty minutes of class time for students to complete the forms,
  • Faculty are instructed to select an individual student in the class to distribute the forms.
  • Faculty are instructed to leave the room while students are completing the forms.
  • The designated student is instructed to collect completed forms, place them into the envelope, and immediately return them to ADM206.
Chairs must not share information contained in the student evaluation forms with students.

Departments using the standard Faculty Status Committee form may receive those forms in separate envelopes for each class no later than two weeks prior to the last day of class.  Department chairs need to arrange for pickup of these envelopes from the Office of the Associate Academic Dean (OAAD) and distribute them to each faculty member.  Free response forms and a report that summarizes the responses for each faculty member in the department who uses the Faculty Status form  will be returned to the department chair.   Upon notification from the OAAD, department chairs need to arrange for the collection of these reports and free response forms from the OAAD, since they are not sent through campus mail.

Departments using a department-developed form or instructor-developed form must prepare and duplicate those forms.  Department chairs need to arrange for pickup of appropriately labeled empty envelopes from the Office of the Associate Academic Dean (OAAD), which will be used to return completed forms to the OAAD.   Copies of all scanned forms and free response forms are kept in the OAAD.  Department chairs need to arrange for pickup of the original completed forms from the OAAD . The Department chair is also responsible for any necessary scanning and statistical analysis of the forms.

After reviewing the student responses, department chairs distribute to each faculty member his or her own student responses and associated statistical analysis. Some department chairs choose to retain copies of student responses for each faculty member so that they are available during the writing of faculty evaluations.

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