Proposals should be written in non-technical language and avoid sloppy or propagandistic writing. The language of the proposal should match the “Intent of the Cultural Life Program” above. It is the official sponsor’s duty to ensure that the committee receives all applicable information regarding content, format, and credentials. Proposals must be submitted electronically using the approved form.
The submitter will not obfuscate or mislead the CLP Committee in any way. The title and content of the event cannot change for event advertising or orchestration. The date and time for an outstanding proposal cannot be changed unless the event would be moved to a later date in the term, and only if the appropriate administrative office is given two weeks notice in order to staff the event. The CLP Committee chair and appropriate administrative personnel must approve any changes.
The Committee recommends beginning the submission process at least four weeks before the event. This process includes obtaining confirmation of a campus room reservation, conversations with faculty or the CLP Committee chair needed to prepare the best proposal, and electronic submission. The administration and Committee must have the event proposal two calendar weeks before the event date; after that two weeks, resubmission will not be possible. Thus, submitting events earlier provides a greater chance of acceptance. The CLP Committee will review events weekly during fall and spring term, excluding breaks.
Late Submission & Overbooked Dates
When events are submitted, program administrators will notify the sponsor and CLP Committee chair if the proposal is late, if three events are already planned for the date of the event, or if any other guideline conflict exists. Any exceptions will have to be approved by 2/3 vote of the Committee in a separate vote, which will be unlikely in the absence of strong explanation of unusual or unforeseen circumstances beyond the control of the sponsor.
In the event that a proposal is rejected, the CLP Committee will provide its author with an explanation for the proposal’s rejection and/or a request for specific changes to bring the event into compliance with the guidelines. If rejected, the proposal may be re-submitted with revision if the above deadlines are met. Accepted proposal notifications may also come with requirements that are binding and enforceable under the guidelines. If these conditions cannot be met, the faculty sponsor should ask to remove CLP status.